Document Workflow System

Client

The client is University of Liverpool, large educational institution in United Kingdom.

Problem Background

The University has very intensive flow of documents on different aspects of its operations. The problem is that different departments have several different document management systems and very weak integration capabilities. The idea was to create a solid solution for documents flow management, which can be used by several departments with single entry point. There was already developed intranet portal on basis of MS SharePoint Portal Server, so it was decided to use the same platform for further development including ability to easily integrate new DocFlow system into this portal.

Solution

The technical solution was quite simple. New system was developed as a set of MS SharePoint web parts and integrated into available portal. Single-sign-on was supported to let users enter the portal and use all integrated functionality.

Key Features

• Registration of new documents;
• Auto notifications to recipients;
• Review cycle and control of deadlines;
• Ownership management;
• Integration with faxes and scanners;
• Follow-up of assignments / tasks;
• Rich reporting;
• Integrated administration and SSO;
• Multilingual support;
• PDA integration;